Organise Data on an External Disk

How to Organise Data on an External Disk

If you have a floppy disk or a memory stick but the files are floating all over the place on this external disk, it is important to organise it better. There is nothing more excruciating than minutes ticking away during a presentation in the middle of meeting while you hunt your memory stick to find that single relevant file... Time to get organised!

Steps

1.Create folders in the same manner as you would on a computer. Create files for personal work, schoolwork/homework/projects/assignments and especially for presentations that you must give during meetings, speeches, ceremonies etc. This way you will find what you need when you need it, and quickly too.

2.Create folders for each subject or area of work. Once again, make it obvious which files are to be used for any meeting that you attend. Always have a folder that you know off-by-heart to go to for presentation files. No mess, no fuss, no panic.

3.It's up to you but you can select to organise your files by name.

4.Keep this up as a habit. Get out of the habit of simply loading information on to your memory stick and letting it go stale there. Sort regularly and remove the unneeded to free up space. Put things in their proper place for fast retrieval. And every now and then, wipe it clean when everything on it has stale dated.

Tips

Sub folders are a good idea but don't create too many!

Warnings

If you have a PowerPoint presentation to do in front of people and you can't source it quickly, you'll be embarrassed and flustered, which is always a poor start to a presentation. It's best to be organised.

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